Harvard Faculty of Medicine CV Generator
Keep your Harvard Faculty of Medicine CV in one place, up to date and ready whenever you need it. Start a new CV or bring in the one you already have. The CV Generator helps you add publications from PubMed or your Harvard Catalyst profile, catch missing or duplicate entries, and export a correctly formatted PDF or Word document at any time. Your information is stored securely.
Needed before you start
- An active HMS or HSDM appointment. Faculty at all active ranks, clinical and research fellows, associates, and Members of the Faculty have access automatically. Retired faculty, students, and faculty at other Harvard schools do not receive access.
- A HarvardKey, which you use to sign in.
- A desktop or laptop computer. The CV Generator is not currently optimized for mobile devices.
Importing an existing CV? It must be a .docx in the June 2022 Faculty of Medicine template. Files in other formats import poorly or not at all. Download the template (.docx), move your CV into it, and read “Preparing your CV for import” below before you upload.
See how it works
Introduction to the HMS CV Generator (47 minutes, HarvardKey required) — a recorded step-by-step walkthrough of the system, including Teach Tally for tracking annual teaching hours.
What goes in your CV
Each section of the CV Generator opens with its own instructions and an example. For the complete guidance, see the Faculty of Medicine CV Guidelines or watch Enhancing Your Faculty of Medicine CV in the Video Library.
Additional Information
- A message that you do not have access to the application. This usually means there is no active HMS or HSDM appointment on record for you. Check with your department administrator.
- HarvardKey will not accept your sign-in. Try signing in to another HarvardKey application. If that also fails, contact Harvard IT.
- “This page isn’t working.” This is usually a browser issue. Clear your browser’s cache and cookies, update the browser, or try a different one.
Importing is an imperfect process, and some manual correction is normal. The closer your file matches the template, the less you will have to fix. The Office for Faculty Affairs can offer only limited help with uploads and corrections.
- Save the file as a Word document (.docx). Do not use the Word 97-2003 format (.doc) or PDF.
- Use the June 2022 Faculty of Medicine template, the most recent version.
- Keep all CV content inside the template’s tables, with each entry in its own row. Do not use tabs for layout.
- Match section headings and subheadings exactly to the template, and keep them outside the tables.
- Keep the template’s separators, such as the forward slash between a presentation’s title and its type. The system uses them to split an entry into fields.
- Turn off tracked changes and delete all comments before you save.
After you import, turn on Check CV to find entries with missing information and possible duplicates. If you later add to the Word version of your CV, use Update CV from File; only new content is added.
Administrators. Department and division administrators who process appointments or edit CVs, and institutional leaders, can be given access to view and edit CVs. Hospital staff need a Harvard Sponsored Role first. To request access, email OFASystemAccess@hms.harvard.edu.
CV owners. You can give an administrator or assistant access to your CV from the Delegate Access option in the CV Generator menu. Your delegate needs an active Harvard ID to appear in the search. If you cannot find the person, email the address above.
If an export fails, the usual cause is a < or > symbol in a publication title, which the system reads as broken code. Replace the symbol with “less than” or “greater than.” To find the entry, export one section at a time; the problem is most often in the scholarship section. If you cannot find it, email us at the address below and include a screenshot.
NIH biosketches. The biosketch feature produces an older format. NIH now requires biosketches created in SciENcv, so do not use a CV Generator biosketch for an NIH submission.
Questions or feedback?
Questions, problems, and ideas for improving the CV Generator are welcome.
CVGenerator@hms.harvard.edu