The main numbered section headers below correspond to those in the Faculty of Medicine Governance, Appointment and Promotion Handbook with clickable resources identified below, if applicable.
Document Keyword Search
To search the links below by a keyword, we recommend selecting "Control + F" for PCs or "Command + F" for MACs. The search field option will open in the upper right-hand corner.
Glossary
1. General Information and Contacts
No documents at this time.
2. Bylaws, School Governance, Standing Committees
3. Policies, Principles and Procedures for All Faculty
- Annual Career Conference TEMPLATE.Dec2018 (optional and modifiable, HMS best practice guide available for use)
- Department Head Letter for Potential Termination Notice TEMPLATE.Jul2016
4. Ranks, Titles, Status and Terms of Appointments
5. Guidelines for Academic Recruitment
General Resources
- Resources for Targeting Diverse Candidates GUIDE.Feb2021
- Member of the Faculty (Holding Appointment) CHECKLIST.Feb2020
- Blank eTAD TOOL.Jul2016
Recruitment of Instructors
- Materials Required for Search Candidate Appointment as Instructor, Assistant, Associate CHECKLIST.Aug2021 (can be used for Member of the Faculty)
- Report of Instructor, Assistant and Associate Search Committee GUIDE.Oct2016
- Annual Appointments CHECKLIST.Jul2017
- Quick Hire Form Training GUIDE.Apr2017
- Faculty Profile FORM.Nov2018
- Department Head Letter for Initial Instructor Appointment TEMPLATE.Nov2018
Recruitment of Assistant and Associate Professors
- Materials Required for Search Candidate Appointment as Instructor, Assistant, Associate CHECKLIST.Aug2021 (can be used for Member of the Faculty)
- Report of Instructor, Assistant and Associate Search Committee GUIDE.Oct2016
- Faculty Profile FORM.Nov2018
- Department Head Nominating Letter TEMPLATE.Nov2018 (not for Professorial Searches)
- Evaluation Letter Requirements for Assistant CHECKLIST.Sep2018
- Evaluation Letter Requirements for Associate CHECKLIST.Sep2018
Recruitment of Professors
- Department Head or CEO Request for Professorial Search TEMPLATE.May2019
- Department Head or CEO Request for Target of Opportunity TEMPLATE.April2019
- Materials Required for Search Candidate Appointment as Professor CHECKLIST.Mar2019
- Recommended Reviewers List Excel for Professorial Appointments TEMPLATE.Mar2018
- 10 Most Significant Scholarly works for Professorial Evaluations GUIDE.Oct2016
- Report of the Professorial Search Committee GUIDE.Mar2019
6. Criteria for Appointments and Promotions
No documents at this time. Please visit our online Promotion Profile Library for additional resources.
7. Promotion Process by Rank: Professor
*Note: For secondary appointments, please see Section 13
Promotion to Professor (Full-time and Part-time)
- Materials Required for Submission for Promotion to Professor CHECKLIST.Dec2018
- Department Head Nominating Letter TEMPLATE.Nov2018
- Recommended Reviewers List Excel for Professorial Appointments TEMPLATE.Mar2018
- 10 Most Significant Scholarly Works for Professorial Evaluations GUIDE.Oct2016
- Format for Institutional Commitments for Professor TEMPLATE.Feb2022 (Full-time Only)
Professor, Part-time Reappointment
- Materials Required for Reappointment of Professor, Part-Time.CHECKLIST.Dec2018
- Department Head Letter Soliciting Evaluation for Reappointment as Professor Part Time TEMPLATE.Jul2016
- Term Reappointment Request Letter TEMPLATE.Jan2019
- Term Reappointment TRAAP Instruction GUIDE.June2021
- Sample Communication for Collecting Reappointment Data TEMPLATE.Jul2016
Professor in Residence Appointments and Reappointments
- Department Head Request for Professor in Residence Position TEMPLATE.Oct2016
- Recommended Reviewers List Excel for Professorial Appointments TEMPLATE.Mar2018
- 10 Most Significant Scholarly Works for Professorial Evaluations GUIDE.Oct2016
- Materials Required for Reappointment of Professor in Residence CHECKLIST.June2019
- Term Reappointment Request Letter TEMPLATE.Jan2019
- Term Reappointment TRAAP Instruction GUIDE.June2021
- Sample Communication for Collecting Reappointment Data TEMPLATE.Jul2016
Professor of the Practice Appointments and Reappointments
- Materials Required for Submission for Appointment as Professor of the Practice CHECKLIST.Dec2020
- Department Head Nominating Letter for Professor of the Practice TEMPLATE.Dec2020
- Recommended Reviewers List Excel for Professorial Appointments TEMPLATE.Mar2018
- Professor of the Practice Statement of Impact GUIDE.Dec2020
- Materials Required for Reappointment of Professor of the Practice CHECKLIST.Dec2020
- Term Reappointment Request Letter TEMPLATE.Jan2019
- Term Reappointment TRAAP Instruction GUIDE.June2021
- Sample Communication for Collecting Reappointment Data TEMPLATE.Jul2016
Endowed Appointments
- Materials Required for Endowed, Distinguished or Emeritus Nominations CHECKLIST.Mar2019
- Department Head or CEO Nominating Letter for Endowed Incumbent TEMPLATE.June2021
- Department Head or CEO Nominating Letter for Current Endowed Incumbent to Distinguished TEMPLATE.Mar2019
- Department Head or CEO Nominating Letter for Current Endowed Incumbent or Distinguished to Emeritus TEMPLATE.Mar2019
- Format for Institutional Commitments for Endowed Professorships TEMPLATE.Jul2016
Miscellaneous
- Department Head Letter Requesting Faculty Change to Emeritus Status TEMPLATE.June2021
- Annual Career Conference TEMPLATE.Dec2018 (optional and modifiable, HMS best practice guide available for use)
- Department Transfer CHECKLIST.Jul2016
8. Appointment and Promotion Process by Rank: Associate Professor
*Note: For secondary or joint appointments, please see Section 13
Promotion/Appointment
- Materials Required for Submission Appointment and Promotion to Assistant and Associate CHECKLIST.Nov2018
- Assistant and Associate Term Appointment Promotion Cover Sheet FORM (please email PnR@hms.harvard.edu to request a blank version of this form)
- Department Head Nominating Letter TEMPLATE.Nov2018
- Evaluation Letter Requirements for Associate CHECKLIST.Sep2018
- Department Head Letter Soliciting Eval for Assistant and Associate Candidates TEMPLATE.Jul2016
Reappointments
- Term Reappointment Request Letter TEMPLATE.Jan2019
- Term Reappointment TRAAP Instruction GUIDE.June2021
- Sample Communication for Collecting Reappointment Data TEMPLATE.Jul2016
- Annual Career Conference TEMPLATE.Dec2018 (optional and modifiable, HMS best practice guide available for use)
Endowed Appointments
- Materials Required for Endowed, Distinguished or Emeritus Nominations CHECKLIST.Mar2019
- Department Head or CEO Nominating Letter for Endowed Incumbent TEMPLATE.June2021
- Format for Institutional Commitments for Endowed Professorships TEMPLATE.Jul2016
Miscellaneous
- Member of the Faculty (Holding Appointment) CHECKLIST.Feb2020
- Department Head Letter Requesting Faculty Change to Corresponding Member of the Faculty Status TEMPLATE.Nov2018 (Retirement)
- Department Transfer CHECKLIST.Jul2016
- Department Head Letter for Potential Termination Notice TEMPLATE.Jul2016
9. Appointment and Promotion Process by Rank: Assistant Professor
*Note: For secondary or joint appointments, please see Section 13
Promotions/Appointment
- Materials Required for Submission Appointment and Promotion to Assistant and Associate CHECKLIST.Nov2018
- Assistant and Associate Term Appointment Promotion Cover Sheet FORM (please email PnR@hms.harvard.edu to request a blank version of this form)
- Department Head Nominating Letter TEMPLATE.Nov2018
- Evaluation Letter Requirements for Assistant CHECKLIST.Sep2018
- Department Head Letter Soliciting Eval for Assistant and Associate Candidates TEMPLATE.Jul2016
- Department Head Soliciting Evaluation for Assistant by Longer Service Criteria TEMPLATE.Jul2016
Reappointments
- Term Reappointment Request Letter TEMPLATE.Jan2019
- Term Reappointment TRAAP Instruction GUIDE.June2021
- Sample Communication for Collecting Reappointment Data TEMPLATE.Jul2016
- Annual Career Conference TEMPLATE.Dec2018 (optional and modifiable, HMS best practice guide available for use)
Miscellaneous
- Member of the Faculty (Holding Appointment) CHECKLIST.Feb2020
- Department Head Letter Requesting Faculty Change to Corresponding Member of the Faculty Status TEMPLATE.Nov2018 (Retirement)
- Department Transfer CHECKLIST.Jul2016
- Department Head Letter for Potential Termination Notice TEMPLATE.Jul2016
10. Appointment of Instructors
New Instructor Appointment
- Annual Appointments CHECKLIST.Jul2017
- Department Head Letter for Initial Instructor Appointment TEMPLATE.Nov2018
- Faculty Profile FORM.Nov2018
- Quick Hire Form Training GUIDE.Apr2017
Reappointments
- Annual Reappointment RAAP Instruction GUIDE.Feb2022
- Sample Communication for Collecting Reappointment Data TEMPLATE.Jul2016
- Annual Career Conference TEMPLATE.Dec2018 (optional and modifiable, HMS best practice guide available for use)
Miscellaneous
- Blank eTAD TOOL.Jul2016
- Department Head Letter Requesting Faculty Change to Corresponding Member of the Faculty Status TEMPLATE.Nov2018
- Department Transfer CHECKLIST.Jul2016
- Department Head Letter for Potential Termination Notice TEMPLATE.Jul2016
11. Appointment of Lecturers
Promotion/Appointment
- Annual Appointments CHECKLIST.Jul2017
- Department Head Letter for Initial Lecturer Appointment TEMPLATE.Nov2018
- Faculty Profile FORM.Nov2018
- Quick Hire Form Training GUIDE.Apr2017
Reappointments
- Annual Reappointment RAAP Instruction GUIDE.Feb2022
- Sample Communication for Collecting Reappointment Data TEMPLATE.Jul2016
- Annual Career Conference TEMPLATE.Dec2018 (optional and modifiable, HMS best practice guide available for use)
Miscellaneous
- Blank eTAD TOOL.Jul2016
- Department Transfer CHECKLIST.Jul2016
- Department Head Letter for Potential Termination Notice TEMPLATE.Jul2016
12. Visiting Faculty
13. Joint Appointments within the Faculty of Medicine, across The Schools of Harvard, and Faculty Appointments at non-Harvard Institutions
Secondary/Joint Assistant and Associate Professor Appointments
- Assistant and Associate Secondary or Joint Appointment FORM.Dec2020
- Assistant and Associate Secondary or Joint Appointment Reference.July2020
- Evaluation Letter Requirements for Secondary or Joint Promotion/Appointment to Assistant Professor CHECKLIST.Sep2018
- Evaluation Letter Requirements for Secondary or Joint Promotion/Appointment to Associate Professor CHECKLIST.Sep2018
Secondary Professor Appointments
- Materials Required for Submission Appointment for Secondary Professor CHECKLIST.Nov2018
- Department Head Letter for Secondary Professor Appointment TEMPLATE.Nov2018
Miscellaneous
14. Non-Faculty Appointments
No documents at this time.
15. Absences, Leaves, Re-instatement after Breaks in Service
16. Policies for Harvard Paid Faculty
No documents at this time.
17. Faculty of Medicine Curriculum Vitae (CV) Guidelines
