As documents may be revised periodically, please visit this website for the most up-to-date version rather than storing downloaded documents for reference.
The main numbered section headers below correspond to those in the Faculty of Medicine Handbook with clickable resources identified below, if applicable.
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1. General Information and Contacts
2. Bylaws and School Governance
3. Policies and Principles
- Annual Career Conference TEMPLATE.Jan2024 (optional and modifiable, HMS best practice guide available for use)
-
Department Head Letter for Potential Termination Notice TEMPLATE.Jul2016
4. Faculty Eligibility and Appointment Terms
5. Guidelines for Academic Recruitment
General Resources
- Resources for Targeting Diverse Candidates GUIDE.Feb2024
- Member of the Faculty (Holding Appointment) CHECKLIST.Jan2024
- Blank eTAD TOOL.Jul2016
Recruitment of Instructors
- Materials Required for Search Candidate Appointment as Instructor, Assistant, Associate CHECKLIST.Aug2021 (can be used for Member of the Faculty)
- Report of Instructor, Assistant and Associate Search Committee GUIDE.Oct2016
- Annual Appointments CHECKLIST.Jul2017
- Quick Hire Form Training GUIDE.Apr2017
- Faculty Profile FORM.Nov2018
- Department Head Letter for Initial Instructor Appointment TEMPLATE.Jan2024
Recruitment of Assistant and Associate Professors
- Materials Required for Search Candidate Appointment as Instructor, Assistant, Associate CHECKLIST.Aug2021 (can be used for Member of the Faculty)
- Report of Instructor, Assistant and Associate Search Committee GUIDE.Oct2016
- Faculty Profile FORM.Nov2018
- Department Head Nominating Letter TEMPLATE.Jan2023 (not for Professorial Searches)
- Evaluation Letter Requirements for Assistant CHECKLIST.Aug2023
- Evaluation Letter Requirements for Associate CHECKLIST.Aug2023
Recruitment of Professors
- Department Head or CEO Request for Professorial Search TEMPLATE.May2019
- Department Head or CEO Request for Target of Opportunity TEMPLATE.April2023
- Materials Required for Search Candidate Appointment as Professor CHECKLIST.Mar2019
- Recommended Reviewers List Excel for Professorial Appointments TEMPLATE.Mar2018
- 10 Most Significant Scholarly works for Professorial Evaluations GUIDE.Oct2016
-
Report of the Professorial Search Committee GUIDE.Jan2024
6. Criteria for Appointments and Promotions
7. Professorial Titles
*Note: For secondary appointments, please see Section 15
Promotion to Professor (Full-time and Part-time)
- Materials Required for Submission for Promotion to Professor CHECKLIST.Dec2018
- Department Head Nominating Letter TEMPLATE.Jan2023
- Recommended Reviewers List Excel for Professorial Appointments TEMPLATE.Mar2018
- 10 Most Significant Scholarly Works for Professorial Evaluations GUIDE.Oct2016
- Format for Institutional Commitments for Professor TEMPLATE.Feb2022 (Full-time Only)
Professor, Part-time Reappointment
- Materials Required for Reappointment of Professor, Part-Time.CHECKLIST.Dec2018
- Department Head Letter Soliciting Evaluation for Reappointment as Professor Part Time TEMPLATE.Jul2016
- Term Reappointment Request Letter TEMPLATE.Jan2019
- Term Reappointment TRAAP Instruction GUIDE.August2023
- Sample Communication for Collecting Reappointment Data TEMPLATE.Jul2016
Professor of Clinical X
- Materials Required for Submission for Appointment as Professor of Clinical X CHECKLIST.March2023
- Department Head Nominating Letter for Professor of Clinical X.March2023
- Professor of Clinical X Statement of Impact GUIDE.March2023
- Recommended Reviewers List Excel for Professorial Appointments TEMPLATE.Mar2018
- 10 Most Significant Scholarly Contributions Professor of Clinical X.March2023
- 360 Style Survey EXAMPLE.March2023
Professor in Residence Appointments and Reappointments
- Department Head Request for Professor in Residence Position TEMPLATE.May2023
- Recommended Reviewers List Excel for Professorial Appointments TEMPLATE.Mar2018
- 10 Most Significant Scholarly Works for Professorial Evaluations GUIDE.Oct2016
- Materials Required for Reappointment of Professor in Residence CHECKLIST.June2019
- Term Reappointment Request Letter TEMPLATE.Jan2019
- Term Reappointment TRAAP Instruction GUIDE.August2023
- Sample Communication for Collecting Reappointment Data TEMPLATE.Jul2016
Professor of the Practice Appointments and Reappointments
- Materials Required for Submission for Appointment as Professor of the Practice CHECKLIST.Dec2020
- Department Head Nominating Letter for Professor of the Practice TEMPLATE.Dec2020
- Recommended Reviewers List Excel for Professorial Appointments TEMPLATE.Mar2018
- Professor of the Practice Statement of Impact GUIDE.Dec2020
- Materials Required for Reappointment of Professor of the Practice CHECKLIST.Dec2020
- Term Reappointment Request Letter TEMPLATE.Jan2019
- Term Reappointment TRAAP Instruction GUIDE.August2023
- Sample Communication for Collecting Reappointment Data TEMPLATE.Jul2016
Miscellaneous
- Annual Career Conference TEMPLATE.Jan2024 (optional and modifiable, HMS best practice guide available for use)
- Department Transfer CHECKLIST.Nov2023
- Department Transfer Request FORM.Nov2023
8. Associate Professor
*Note: For secondary appointments, please see Section 15
Promotion/Appointment
- Appointment/Promotion Materials Required for Assistant or Associate Prof CHECKLIST.Aug2023
- Assistant and Associate Term Appointment Promotion Cover Sheet FORM (please email PnR@hms.harvard.edu to request a blank version of this form)
- Department Head Nominating Letter TEMPLATE.Jan2023
- Evaluation Letter Requirements for Associate CHECKLIST.Aug2023
- Department Head Letter Soliciting Eval for Assistant and Associate Candidates TEMPLATE.Aug2023
Reappointments
- Term Reappointment Request Letter TEMPLATE.Jan2019
- Term Reappointment TRAAP Instruction GUIDE.August2023
- Sample Communication for Collecting Reappointment Data TEMPLATE.Jul2016
- Annual Career Conference TEMPLATE.Jan2024 (optional and modifiable, HMS best practice guide available for use)
Miscellaneous
- Member of the Faculty (Holding Appointment) CHECKLIST.Jan2024
- Department Transfer CHECKLIST.Nov2023
- Department Transfer Request FORM.Nov2023
-
Department Head Letter for Potential Termination Notice TEMPLATE.Jul2016
9. Assistant Professor
*Note: For secondary appointments, please see Section 15
Promotions/Appointment
- Appointment/Promotion Materials Required for Assistant or Associate Prof CHECKLIST.Aug2023
- Assistant and Associate Term Appointment Promotion Cover Sheet FORM (please email PnR@hms.harvard.edu to request a blank version of this form)
- Department Head Nominating Letter TEMPLATE.Jan2023
- Evaluation Letter Requirements for Assistant CHECKLIST.Aug2023
- Department Head Letter Soliciting Eval for Assistant and Associate Candidates TEMPLATE.Aug2023
- Department Head Soliciting Evaluation for Assistant by Longer Service Criteria TEMPLATE.Aug2023
Reappointments
- Term Reappointment Request Letter TEMPLATE.Jan2019
- Term Reappointment TRAAP Instruction GUIDE.August2023
- Sample Communication for Collecting Reappointment Data TEMPLATE.Jul2016
- Annual Career Conference TEMPLATE.Jan2024 (optional and modifiable, HMS best practice guide available for use)
Miscellaneous
- Member of the Faculty (Holding Appointment) CHECKLIST.Jan2024
- Department Head Letter Requesting Faculty Change to Corresponding Member of the Faculty Status TEMPLATE.Nov2018 (Retirement)
- Department Transfer CHECKLIST.Nov2023
- Department Transfer Request FORM.Nov2023
- Department Head Letter for Potential Termination Notice TEMPLATE.Jul2016
10. Instructor
New Instructor Appointment
- Annual Appointments CHECKLIST.Jul2017
- Department Head Letter for Initial Instructor Appointment TEMPLATE.Jan2024
- Faculty Profile FORM.Nov2018
- Quick Hire Form Training GUIDE.Apr2017
Reappointments
- Annual Reappointment RAAP Instruction GUIDE.Feb2023
- Sample Communication for Collecting Reappointment Data TEMPLATE.Jul2016
- Annual Career Conference TEMPLATE.Jan2024 (optional and modifiable, HMS best practice guide available for use)
Miscellaneous
- Blank eTAD TOOL.Jul2016
- Department Head Letter Requesting Faculty Change to Corresponding Member of the Faculty Status TEMPLATE.Nov2018
- Department Transfer CHECKLIST.Nov2023
- Department Transfer Request FORM.Nov2023
-
Department Head Letter for Potential Termination Notice TEMPLATE.Jul2016
11. Lecturer
Promotion/Appointment
- Annual Appointments CHECKLIST.Jul2017
- Department Head Letter for Initial Lecturer Appointment TEMPLATE.Nov2018
- Faculty Profile FORM.Nov2018
- Quick Hire Form Training GUIDE.Apr2017
Reappointments
- Annual Reappointment RAAP Instruction GUIDE.Feb2023
- Sample Communication for Collecting Reappointment Data TEMPLATE.Jul2016
- Annual Career Conference TEMPLATE.Jan2024 (optional and modifiable, HMS best practice guide available for use)
Miscellaneous
- Blank eTAD TOOL.Jul2016
- Department Transfer CHECKLIST.Nov2023
- Department Transfer Request FORM.Nov2023
-
Department Head Letter for Potential Termination Notice TEMPLATE.Jul2016
12. Endowed Professorships
- Materials Required for Endowed Nominations CHECKLIST.Aug2023
- Department Head or CEO Nominating Letter for Endowed Incumbent TEMPLATE.June2021
- Materials Required for Endowed Distinguished CHECKLIST.Aug2023
- Department Head or CEO Nominating Letter for Current Endowed Incumbent to Distinguished TEMPLATE.Mar2019
- Format for Institutional Commitments for Endowed Professorships TEMPLATE.Jul2016
13. Retiring Faculty
- Materials Required for Endowed Emeritus CHECKLIST.Aug2023
- Department Head or CEO Nominating Letter for Current Endowed Incumbent or Distinguished to Emeritus TEMPLATE.Aug2023
- Department Head or CEO Nominating Letter Requesting Faculty Change to Emeritus Status TEMPLATE.Aug2023
-
Department Head Letter Requesting Faculty Change to Corresponding Member of the Faculty Status TEMPLATE.Nov2018 (Retirement)
14. Visiting Faculty
15. Secondary Appointments
Secondary Assistant and Associate Professor Appointments
- Secondary Assistant and Associate Appointment CHECKLIST.Aug2023
- Secondary Assistant and Associate Appointment Cover Sheet FORM (please email PnR@hms.harvard.edu to request a blank version of this form)
- Secondary Assistant and Associate Appointment Department Nominating Letter TEMPLATE.June2023
- Secondary Assistant and Associate Appointment EXTERNAL Evaluation FORM.June2023
- Secondary Assistant and Associate Appointment INTERNAL Evaluation FORM.June2023
Secondary Professor Appointments
- Materials Required for Submission Appointment for Secondary Professor CHECKLIST.May2023
- Department Head Letter for Secondary Professor Appointment TEMPLATE.Nov2018
Miscellaneous
16. Other Academic Appointments
17. Leaves and Reinstatement
18. Policies for Harvard Paid Faculty
No documents at this time.