Part 2: Your first 90 days
Organizing your first 90 days
Before you can teach, research, or contribute, you need to get set up. Most steps are the same for everyone — a few differ depending on whether you're paid by a hospital or by Harvard. Those differences are noted inline.
Your master login for nearly all Harvard systems, including email, PeopleSoft, and the CV Generator. Set this up first; later steps depend on it.
Needed for building access, the Countway Library, and campus services.
Connect with your appropriate Human Resources department to enroll in benefits and set up payroll and direct deposit. For Affiliate-based Faculty (paid by your hospital), that's your hospital's HR. For Basic and Social Science (Quad) Faculty (paid by Harvard), that's Harvard HR. Your HR department will guide enrollment.
All faculty have an HMS PeopleSoft record; it syncs to Harvard Catalyst Profiles and HMS directories, so keeping it current is what makes your appointment show up correctly across HMS systems.
Affiliate-based Faculty — a common mix-up. You also have a separate PeopleSoft account at your hospital. The two are not connected: updating your hospital's PeopleSoft does not update your HMS record, and vice versa. When the instructions here refer to PeopleSoft, they mean your HMS PeopleSoft — confirm and update that one directly.
The standardized Faculty of Medicine CV you'll use for reappointment and promotion. Start it early so it's ready when you need it.
Complete your affiliate hospital onboarding. Your affiliate hospital has its own onboarding process that runs parallel to your HMS appointment. Credentialing for clinical privileges can take several weeks — start early.
You have a primary appointment in a Basic or Social Science department on the Quad, and your paycheck comes from Harvard rather than a hospital. In addition to the steps above, you'll receive an hms.harvard.edu email and will need to set up an HMS VPN to reach internal systems off-campus.